Purchasing Requirements

FWTA receives federal and state funding for many of its expenditures and must adhere to the regulations set forth by the Department of Transportation (DOT), Federal Transit Administration (FTA) and the Texas Revised Code.

FWTA Procurement follows a competitive bidding process.  Procurements that exceed $3,000 require at least two (2) competitive quotes or proposals.

Procurements greater than $50,000 in value, either as individual or total purchases (over a 12-month time period) are competitively bid through a formal Request for Proposal (RFP), Invitation for Bid (IFB) or Request for Quote (RFQ).  Formal solicitations are posted and advertised on the web-site for 2 consecutive weeks and require Board approval for award.

What Are Our Business Needs?

  • Rolling Stock (Vehicles)
  • Parts, supplies, equipment and services to operate the vehicles and administrative offices
  • Professional Services/Consulting
  • Architectural & Engineering/Construction

Types of Commodities and Services:

  • Administrative (Furniture, Office Equipment, Printing Services, Safety Supplies)
  • Consultant Services (Architectural, Benefits, Computer Systems & Software, Engineering, Legal, Financial)
  • Construction (Rail, Concerete, General, Mechanical, Plumbing, Electrical)
  • Maintenance Supplies (Abrasives, Adhesives, Batteries, Bus Stop Posts & Signs, Chemicals, Cleaning Materials)
  • Bus Parts (Air Conditioning, Body Parts, Brake Components, Filters, Decals, Paint, Transmissions, Engines, Headlamps )
Terms and Conditions

Supplier’s Guide for Doing Business with FWTA

FWTA’s Procurement Department is responsible for acquiring all of the Agency’s goods and services at fair and reasonable prices, on time, and in compliance with sound public purchasing policies and procedures.  To participate in solicitations, register as a supplier through the registration portal and download solicitations of interest.

FWTA may make its purchases based on several determining factors, including price.  Purchase methods may depend on the type of purchase and the total cost.

Small Purchases

Small purchases may fall into categories less than $3,000 that require one quote, or from $3,000 to $50,000 that require at least two competitive quotes.  Prices must be determined to be fair and reasonable and meet requirements.

Formal Solicitations

Formal solicitations are issued for goods or services that are over $50,000 individually or in total cost over a 12-month timeframe.  Solicitations are in the form of a Request for Proposal (RFP), Invitation for Bid (IFB) or Request for Qualification (RFQ).  Formal solicitations are advertised on the web site for 2 weeks and require Board approval.

 

Insurance Requirements

FWTA’s insurance requirements are based on the type(s) of services provided.  Requirements will be outlined for specific needs in the solicitation document and must be provided prior to execution of a contract agreement or purchase order.